Share on Pinterest

Marketing Administrative Assistant Needed

Our marketing administrative assistant will be responsible for performing varied administrative duties for the advertising agency.

ducks-flying

Our marketing agency administrative assistant will be responsible for performing varied administrative duties for the advertising agency.

Marketing Administrative Assistant General Accountabilities

  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Performs administrative duties associated with scheduling and coordinating meetings and planning events.
  • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
  • Researches information, as requested, and relays official interpretations.
  • Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
  • Reviews and signs materials, as authorized.
  • Ensures confidentiality and controls access to sensitive information.
  • Serves as an internal resource to administrators or staff.
  • Schedules assigns and prioritizes workloads by setting appropriate deadlines
  • Tracks and monitors assigned budget expenditures and reports on variances.
  • Researches and gathers data. Conducts a preliminary analysis of data.
  • Recommends report content and format to display findings most effectively.
  • Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
  • Edits documents produced by others.
  • Records and summarizes minutes for typing and distribution.
  • Attends functions to ensure a satisfactory outcome.
  • Performs other related duties as assigned or requested.

 

Job Qualifications

  • Minimum Education: High School Degree Combined experience/education as substitute for minimum education
  • Minimum Experience: 2 Years
  • Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
  • Preferred Education: Associate’s Degree
  • Preferred Experience: 3 Years
  • Preferred Field of Expertise: Administrative experience in a marketing environment

Competencies

  • Marketing Administrative AssistantProblem Solving – Identifies and resolves problems promptly; Gathers and analyzes information; Develops alternative solutions; Uses reason.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other’s responsibilities.
  • Customer Service – Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
  • Computer Skills – Must be computer savvy and able to work through technical problems to a full and complete resolution.
  • Oral Communication – Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
  • Written Communication – Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
  • Judgment – Exhibits sound and accurate judgment; Supports and explains the reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Dependability – Follows instructions; Takes responsibility for own actions; Completes tasks on time.
  • Initiative – Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.
Physical Demands
  • Required to talk or hear.
  • Often required to sit.
  • Usually required to use hands to finger, handle, or feel.
  • Occasionally required to walk.
  • Occasionally required to reach with hands and arms.
  • Occasionally required to bend, lift or climb
  • Occasionally required to lift light and moderate weights (less than 50 pounds)
  • Finger dexterity required.
  • Hand coordination required.
  • Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

  • Fast paced office environment. Multiple conversations taking place at once, phones ringing etc,.
Hours, Location & Hiring Range
  • 40 hours per week
  • 8:30am-5pm Monday-Friday
  • Paradux Media Group in Eagle Point
  • $14-$17/hour commensurate with experience + Profit Based Bonus Plan

To Apply


If you liked this, you might like...

Tisha Oehmen

Tisha Oehmen is a professional brand strategist and a leader in the branding field. She was recently named a member of the Global Guru’s Top 30 Brand Gurus. She is also the co-founder of Oregon-based Paradux Media Group and the best-selling author of the book, Finding Brand: The Brand Book Tutorial.

Possessing expertise in both front- and back-office operations, Tisha conceptualizes, develops, and implements initiatives to foster brand effectiveness like no other. With over 15 years of experience in branding and marketing, Tisha has successfully led large financial institutions and health care companies down the path of renaming their business.

Where Tisha really shines is in the work that isn’t done. Sometimes a name change for a business isn’t in their best interest and after meeting with Tisha, they are able to find the true value and equity that has always been in their brand. Tisha has a special knack of being able to communicate the value so that the CEO/Business owner can see its luster and then with a little polishing, make it shine company wide.

Tisha is best known for developing long lasting branding campaigns that speak to the heart of the business, the brand, and the community. True brand, no matter how big or small, has longevity. Creating branding campaigns that have longevity, that have a laser-like focus, is where Tisha thrives.

Tisha received her M.B.A. from the University of Oregon, from where she also earned a B.A. in Political Science. She enjoyed a distinguished academic career punctuated by enthusiastic and successful participation in competitive speaking events, and holds numerous awards for her skill in public speaking. Tisha is widely recognized for her ability to capture an audience’s attention with her straightforward and engaging speaking style.

When not working, she enjoys golfing, baking, reading, and hiking with her partner, Mike, and their two dogs, Chloe and Jackson. She’s also an active member of Rotary International, the Chamber of Commerce, and is a very proud supporter of the Oregon Ducks. Tisha lives in Eagle Point, Oregon.

Reader Interactions

Leave a Reply