Marketing Administrative Assistant Needed

Our marketing agency administrative assistant will be responsible for performing varied administrative duties for the advertising agency.

Marketing Administrative Assistant General Accountabilities

• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Performs administrative duties associated with scheduling and coordinating meetings and planning events.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Researches information, as requested, and relays official interpretations.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information.
• Serves as an internal resource to administrators or staff.
• Schedules assigns and prioritizes workloads by setting appropriate deadlines
• Tracks and monitors assigned budget expenditures and reports on variances.
• Researches and gathers data. Conducts a preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Edits documents produced by others.
• Records and summarizes minutes for typing and distribution.
• Attends functions to ensure a satisfactory outcome.
• Performs other related duties as assigned or requested.

 

Job Qualifications

• Minimum Education: High School Degree Combined experience/education as substitute for minimum education
• Minimum Experience: 2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Associate’s Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Administrative experience in a marketing environment

Competencies

• Problem Solving – Identifies and resolves problems promptly; Gathers and analyzes information; Develops alternative solutions; Uses reason.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other’s responsibilities.
• Customer Service – Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
• Computer Skills – Must be computer savvy and able to work through technical problems to a full and complete resolution.
• Oral Communication – Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
• Written Communication – Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
• Judgment – Exhibits sound and accurate judgment; Supports and explains the reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Dependability – Follows instructions; Takes responsibility for own actions; Completes tasks on time.
• Initiative – Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.

Physical Demands

• Required to talk or hear.
• Often required to sit.
• Usually required to use hands to finger, handle, or feel.
• Occasionally required to walk.
• Occasionally required to reach with hands and arms.
• Occasionally required to bend, lift or climb
• Occasionally required to lift light and moderate weights (less than 50 pounds)
• Finger dexterity required.
• Hand coordination required.
• Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

• Fast paced office environment. Multiple conversations taking place at once, phones ringing etc,.

Hours, Location & Hiring Range

• 40 hours per week
• 8:30am-5pm Monday-Friday
• Paradux Media Group in Eagle Point
• $14-$17/hour commensurate with experience + Profit Based Bonus Plan

To Apply