Our marketing agency administrative assistant will be responsible for performing varied administrative duties for the advertising agency.

Marketing Administrative Assistant General Accountabilities

  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Performs administrative duties associated with scheduling and coordinating meetings and planning events.
  • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
  • Researches information, as requested, and relays official interpretations.
  • Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
  • Reviews and signs materials, as authorized.
  • Ensures confidentiality and controls access to sensitive information.
  • Serves as an internal resource to administrators or staff.
  • Schedules assigns and prioritizes workloads by setting appropriate deadlines
  • Tracks and monitors assigned budget expenditures and reports on variances.
  • Researches and gathers data. Conducts a preliminary analysis of data.
  • Recommends report content and format to display findings most effectively.
  • Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
  • Edits documents produced by others.
  • Records and summarizes minutes for typing and distribution.
  • Attends functions to ensure a satisfactory outcome.
  • Performs other related duties as assigned or requested.

 

Job Qualifications

  • Minimum Education: High School Degree Combined experience/education as substitute for minimum education
  • Minimum Experience: 2 Years
  • Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
  • Preferred Education: Associate’s Degree
  • Preferred Experience: 3 Years
  • Preferred Field of Expertise: Administrative experience in a marketing environment

Competencies

  • Marketing Administrative AssistantProblem Solving – Identifies and resolves problems promptly; Gathers and analyzes information; Develops alternative solutions; Uses reason.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other’s responsibilities.
  • Customer Service – Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
  • Computer Skills – Must be computer savvy and able to work through technical problems to a full and complete resolution.
  • Oral Communication – Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
  • Written Communication – Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
  • Judgment – Exhibits sound and accurate judgment; Supports and explains the reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Dependability – Follows instructions; Takes responsibility for own actions; Completes tasks on time.
  • Initiative – Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.
Physical Demands
  • Required to talk or hear.
  • Often required to sit.
  • Usually required to use hands to finger, handle, or feel.
  • Occasionally required to walk.
  • Occasionally required to reach with hands and arms.
  • Occasionally required to bend, lift or climb
  • Occasionally required to lift light and moderate weights (less than 50 pounds)
  • Finger dexterity required.
  • Hand coordination required.
  • Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

  • Fast paced office environment. Multiple conversations taking place at once, phones ringing etc,.
Hours, Location & Hiring Range
  • 40 hours per week
  • 8:30am-5pm Monday-Friday
  • Paradux Media Group in Eagle Point
  • $14-$17/hour commensurate with experience + Profit Based Bonus Plan

To Apply

About the Author:

Tisha Oehmen

Tisha Oehmen is a professional brand strategist and a leader in the branding field. She has been named a member of the Global Guru’s Top 30 Brand Gurus. She is also the co-founder of Oregon-based Paradux Media Group and the best-selling author of the book, Finding Brand: The Brand Book Tutorial.

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