Marketing Administrative Assistant

Our marketing agency administrative assistant will be responsible for performing varied administrative duties for the advertising agency.

Marketing Administrative Assistant General Accountabilities

Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
Performs administrative duties associated with scheduling and coordinating meetings and planning events.
Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
Researches information, as requested, and relays official interpretations.
Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
Reviews and signs materials, as authorized.
Ensures confidentiality and controls access to sensitive information.
Serves as an internal resource to administrators or staff.
Schedules assigns and prioritizes workloads by setting appropriate deadlines
Tracks and monitors assigned budget expenditures and reports on variances.
Researches and gathers data. Conducts a preliminary analysis of data.
Recommends report content and format to display findings most effectively.
Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
Edits documents produced by others.
Records and summarizes minutes for typing and distribution.
Attends functions to ensure a satisfactory outcome.
Performs other related duties as assigned or requested.

Minimum Education: High School Degree Combined experience/education as substitute for minimum education
Minimum Experience: 2 Years
Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
Preferred Education: Associate’s Degree
Preferred Experience: 3 Years
Preferred Field of Expertise: Administrative experience in a marketing environment

Problem Solving – Identifies and resolves problems promptly; Gathers and analyzes information; Develops alternative solutions; Uses reason.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other’s responsibilities.
Customer Service – Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
Computer Skills – Must be computer savvy and able to work through technical problems to a full and complete resolution.
Oral Communication – Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
Written Communication – Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
Judgment – Exhibits sound and accurate judgment; Supports and explains the reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Dependability – Follows instructions; Takes responsibility for own actions; Completes tasks on time.
Initiative – Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.

Required to talk or hear.
Often required to sit.
Usually required to use hands to finger, handle, or feel.
Occasionally required to walk.
Occasionally required to reach with hands and arms.
Occasionally required to bend, lift or climb
Occasionally required to lift light and moderate weights (less than 50 pounds)
Finger dexterity required.
Hand coordination required.
Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.